File:  JQ




Student Fees, Fines, and Charges


Students shall not be charged an instructional fee as a condition of enrollment in school or as a condition of attendance in any class that is considered part of the academic portion of the district’s educational program except tuition when allowed by law. However, the district may require students to pay textbook fees, fees for expendable materials and other miscellaneous fees as more fully set forth in this policy.


All student fees and charges shall be adopted by the Board. The fees shall remain in place until modified or removed by Board resolution. All student fees adopted by the Board shall be used for the purposes set forth in the motion and shall not be spent for any other purpose.


When publicizing any information concerning any fee authorized to be collected by this policy, the school shall specify whether the fee is voluntary or mandatory and the specific activity from which the student will be excluded if the fee is not paid.


Among the fees which the Board may authorize are the following:


Textbooks, Library Books, and Technology Resources


All school resources shall be provided on a loan basis.


It is expected that students shall return resources to the school in good condition except for ordinary wear. Students shall be assessed fines for lost, damaged or defaced resources (including those checked out from the library), materials or equipment. The fines will be for the amount of the loss. In computing, a fine, 20 percent of the original cost of a book or library resource will be deducted for each year it has been used.


If the school district has made a reasonable effort to obtain payment for lost or damaged textbooks or library resources to no avail, the district may then withhold the diploma, transcript or grades of any student who fails to return or replace such textbooks or library resources at the end of the semester or school year. If a student is graduating, the district may deny the privilege of participating in the graduation ceremony if the student has failed to return or replace a textbook or library resource by the date of the ceremony. Alternative payment methods, such as installment plans or school service, shall apply to students who are unable to pay.



Fees for expendable supplies and materials


Teachers shall determine a basic course for each class which can be completed with materials furnished by the school. However, students may be charged a fee for expendable supplies and materials used in the course. Fees for expendable supplies and materials shall relate directly to the actual cost of providing these materials to the student. Students shall be required to pay for materials that go into shop, crafts or art projects that are above the basic requirements for the course and are to be retained by the student.


Concurrent Enrollment


Any student who wishes to take concurrent enrollment courses will be required to pay South Conejos School District for the course if he/she earns less than a C on said course. If a student is graduating, the district will deny the privilege of participating in the graduation ceremony if payment is not made prior to the graduation ceremonies. Diploma and transcripts will also be withheld. Any underclassman who has not paid will not be allowed to enroll in additional concurrent courses until the debt is paid.  This debt will not be waived or based on a payment plan since the college or university must receive payment.


Miscellaneous Fees


Students may be asked to pay miscellaneous fees and expenses on a voluntary basis as a condition of attending, participating in, or obtaining materials/clothing/ equipment used in a school-sponsored activity or program, not within the academic portion of the educational program.


Students participating in activities which are not required by the teacher or used in the determination of a grade may be required to pay charges covering the cost of the activity. Such charges may include but are not limited to admission fees, food costs and transportation costs on activity trips. However, it is incumbent upon the teacher and principal to make every effort to be sure no student is denied the right to participate in trips or other enrichment activities because of lack of funds.


The district may impose and collect a fee for the payment of excess transportation costs in accordance with state law. Only those students who use the district’s transportation services shall be required to pay any transportation fee.


Waiver of fees


All fees, fines, and charges for textbooks and expendable supplies and materials required for classes within the academic portion of the educational program and any transportation fee shall be waived for indigent students. For purposes of determining if a student is able to pay, an indigent student is defined as any child who is homeless as that term is defined by C.R.S. 22-32-138 (1)(e).


Fee schedule


The district shall prepare and make available upon request a complete list of student fees, describing how the amount of each fee was derived and the purpose of each fee.


Parents shall be informed on the fee schedule or otherwise regarding how to apply for a waiver of fees, whether fees are voluntary or mandatory and the specific activity from which the student will be excluded if the fee is not paid. Students qualifying for a fee waiver will receive it without unnecessary embarrassment or public exposure of their need.


Adoption date: September 22, 2014

Revised: June 24, 2018




LEGAL REFS.:                                  


C.R.S. 22-32-109 (1)(u) (free textbooks to indigent students w/o loss/damage deposit)

                    C.R.S. 22-32-110 (1)(o) (textbooks for free or reasonable rental fee)

C.R.S. 22-32-110 (1)(jj) (sanctions for failing to return textbooks and library resources)

C.R.S. 22-32-113 (5) (transportation of pupils and imposition of fee for excess transportation costs)

C.R.S. 22-32-117 (fees)

C.R.S. 22-32-118 (summer school fees)

C.R.S. 22-32-138 (7) (waiver of fees for students in out-of-home placements)

C.R.S. 22-45-104 (disposition of money collected from fines and fees)


CROSS REFS.:                                                                 

EEA, Student Transportation

                    EFC, Free and Reduced Price Food Services

JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

                    JJ, Student Activities

                    JJJ, Extracurricular Activity Eligibility